Privacy Policy

Last updated: 4 Mart 2025  |  Effective: 4 Mart 2025

Impact Cinema ("we," "our," or "us") operates the website located at https://impactcinema.org (the "Platform"). This Privacy Policy describes how we collect, use, disclose, and safeguard personal information when you visit or interact with our Platform. Please read this policy carefully. By using the Platform, you agree to the practices described here.

Impact Cinema is an educational and entertainment platform. We do not offer financial services, prizes, gambling, or reward-based programmes. This policy applies solely to the Platform operated by Impact Cinema from our offices at 785 Carling Ave, Ottawa, ON K1S 5H4, Canada.

1. Information We Collect

1.1 Information You Provide Directly

We collect personal information that you voluntarily provide when you:

• Submit the contact form on our Contact page (name, email address, subject, and message content)
• Subscribe to our newsletter (email address)
• Communicate with us by email or telephone

1.2 Information Collected Automatically

When you visit the Platform, our servers and third-party analytics tools may automatically record certain technical information, including:

• IP address and general geographic location (country or city level)
• Browser type and version
• Operating system
• Pages visited, time spent on each page, and referring URLs
• Date and time of each visit
• Device type (desktop, tablet, mobile)

1.3 Cookies and Similar Technologies

We use cookies and similar tracking technologies to enhance your experience on the Platform. Please refer to our Cookie Policy for full details on the types of cookies used and how to manage your preferences.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Responding to enquiries and messages submitted through our contact form
• Sending newsletters to subscribers who have opted in, and allowing them to opt out at any time
• Analysing usage patterns to improve the Platform's content, structure, and performance
• Maintaining the security and integrity of the Platform
• Complying with applicable legal obligations

We do not use your personal information for automated decision-making or profiling that produces legal or significant effects.

3. Legal Basis for Processing (GDPR and PIPEDA)

Where applicable under Canadian privacy law (PIPEDA) and European data protection law (GDPR), we rely on the following legal bases:

• Consent: For newsletter subscriptions and non-essential cookies
• Legitimate interests: For website analytics, security monitoring, and service improvement
• Legal obligation: Where required to comply with applicable law

4. Information Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties for commercial purposes. We may share your information in the following limited circumstances:

• Service providers: Third-party vendors who help us operate the Platform (e.g., web hosting, email delivery, analytics), who are contractually bound to protect your data
• Legal requirements: Where disclosure is required by law, court order, or governmental authority
• Protection of rights: Where necessary to protect the rights, property, or safety of Impact Cinema, its users, or the public

5. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. Contact form submissions are retained for up to 24 months. Analytics data is retained in aggregated, anonymised form. Newsletter subscriber data is retained until you unsubscribe.

6. Your Rights

Depending on your jurisdiction, you may have the following rights with respect to your personal information:

• The right to access personal information we hold about you
• The right to correct inaccurate or incomplete information
• The right to request deletion of your personal information
• The right to withdraw consent at any time (where processing is based on consent)
• The right to object to or restrict certain processing activities
• The right to data portability (where applicable)

To exercise any of these rights, please contact us at [email protected]. We will respond within the timeframe required by applicable law.

7. Security

We implement reasonable technical and organisational measures to protect personal information against unauthorised access, disclosure, alteration, or destruction. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.

8. Third-Party Links

The Platform may contain links to external websites. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies independently.

9. Children's Privacy

The Platform is not directed at children under the age of 13, and we do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected such information, we will take steps to delete it promptly.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will post the revised policy on this page with an updated effective date. Your continued use of the Platform following any changes constitutes acceptance of the revised policy.

11. Contact

For questions, concerns, or requests related to this Privacy Policy, please contact:

Impact Cinema
785 Carling Ave, Ottawa, ON K1S 5H4, Canada
Email: [email protected]
Phone: +1 613-240-3790